New Student Late Arrival Form

This is a mandatory form for students who are planning to arrive after the class start date (after May 30, 2025).

If your arrival in the U.S. is planned after May 30, 2025, please contact your department to request late arrival permission. It is essential to obtain written confirmation from your academic department, confirming your full-time enrollment status for the Summer 2025 semester. Towards the end of this form, you will be required to upload the department's written approval for your late arrival.

Speak to the Department

Review the call-out button at the bottom of this page to find your department's contact. It is up to them whether they will issue a letter or not.

Download the Form

Please download the Late Arrival Approval Letter template for your department and send it to the appropriate contact for your program.

Late Arrival Letter Template - Department Letter (DOCX, 27.4KB)

Submit Signed Form

If your department agrees to complete/sign your approval letter, you will then submit the completed Late Arrival Letter in the request form below.

Await an Updated I-20

Await a DSO (Designated School Official) in the ISSS Office to email you an updated I-20 that will include late arrival remarks to your SEVIS record.

Request Late Arrival

I have activated my TXST Net ID.

Request Late Arrival

I have not activated my TXST Net ID.

Expand FAQ List

New International Student Questions/Answers
- Will I be denied entering the U.S. if I arrive late?
  
  Please be aware that Customs and Border Protection (CBP) may deny entry to F-1 students who arrive after their program start date. Once you secure permission from your professors and obtain approval for late arrival, a Designated School Official (DSO) will add late arrival remarks to your SEVIS record and issue an updated I-20.
  There is no guarantee that this letter will allow you to enter the U.S. as it is just a supporting document.
- How late can I arrive to the U.S.?
  
  The latest a student may request to arrive will be 2 weeks after the start of their program.

Expand FAQ List

TXST Faculty & Staff Questions/Answers
- How late can I approve the student to arrive to the university?
  
  Students must request to arrive no later than two weeks after the start of their program. Arrivals after the census date will not be permitted. To find the census date for the start of the semester, please refer to the following webpage.
- What does the Late Arrival Letter need to look like?
  
  Please utilizing our template for the letter above in Step 2. Once you have completed it, please provide it back to the student so he/she can submit it in the “Request Late Arrival” link above.
- Is there a Standard Operating Procedure's Document?
  
  Yes, you can review the Standard Operating Procedures document for approving a new student's late arrival request by downloading this PDF.

Find Your Department's Contact

To obtain the contact information for the department related to your chosen major, please refer to the below information that department to request your Late Arrival letter.

Applied Arts: appliedartsadvising@txstate.edu
Business: businessadvising@txstate.edu
Education: eduadvising@txstate.edu
Fine Arts and Communication: cfacadvising@txstate.edu
Liberal Arts: laadvising@txstate.edu
Health Professions: HPAdvising@txstate.edu
Science and Engineering: ScienceAdvising@txstate.edu
University Advising Center: uadvising@txstate.edu